Client Service Officer | DCJ Careers

Client Services Officer

Client Services Officer

Housing Services is part of the Housing, Disability and District Services and Emergency Management division under the Department of Communities and Justice. Housing Services is one of the largest providers of social housing in the world, providing a range of housing solutions to meet the needs of approximately 800,000 people every year.

In partnership with the community, industry and individuals, Housing Services provide safe and affordable housing opportunities for those most in need so that they can live with dignity, find support when needed and achieve independence.

Client Service Officers (CSOs) are the frontline of Housing Services and provide a broad range of tenancy and property management services and advice. CSOs can be employed into three key streams:

“The job opportunities are literally endless.”

I'm a Client Service Officer CSO at the Housing Contact Centre. Been working with the call centre for near on 20 years now.

Been here three and a half years. I help people in need whenever they call in.

I work at the Housing Contact Centre in Liverpool, and I've been employed here for 20 years.

I work in the Liverpool tenancy team and I've been with the department 13 years.

I work for the sort of outreach team in Northern New South Wales around Tweed Heads. We're basically here to help people,

those that are vulnerable in the community that may be homeless or maybe looking for accommodation, and they just need some help with steps to lead them on the way.

We've been able to help people get into emergency accommodation and give a helping hand just when they need it the most.

So 300 properties I manage. So within those properties could be single people it could be a family of five.

We basically go out into the streets, into the parks and we find homeless people we put them into temporary accommodation if they're so willing to go into and we try to find suitable housing for them.

A day in the life of a Client Service Officer would include doing a counter shift where you sit on the counter and serve people of a morning or afternoon. Doing client service visits, we visit my 300 properties that I manage. It would be taking forms and doing rent subsidies. It could be any number of complaints that come in and I try and sort it out for the tenants.

To start the day with calls come in to the housing contact centre. So it's a call centre. We're taking calls all day log into the computer, set ourselves up. We take many calls, many different lines, after a while, it can become a bit draining, but you move forward and then you may just be working off the phones processing applications.

I'll come in the morning and go into the kitchen, make myself a cup of coffee and check the news. See if there's anything that might impact our day. And from there, we'll take calls.

Nothing's ever the same. Calls are always different. We answer general inquiries and then we go on to help homeless people. We help domestic violence people. We help so many different people.

Recently we found a gentleman in a van who had cancer. Couldn't do chemo because he was in his van. He's now in temporary accommodation doing chemo again and his life is back on track.

The training at the HC is absolutely brilliant. You're not just thrown in there. There's always plenty of training available.

You should definitely bring along with you, your energy levels, having enthusiasm.

You really have to have a lot of empathy for the clients and your communication skills have to be, I would say superlative.

The workload can be quite heavy, but if you have good time management skills, you will be fine.

But I would say the main challenge would be trying to determine yourself how you're going to help a certain client. And each client is different. We always say here, put a different hat on, okay, today I've got to have this hat on because this person needs this type of assistance. What do I do?

The challenges also include the mental health issues involved. The drug and alcohol issues. All of which we wrap services around, try to work with people. It doesn't preclude them from our programme. The advantages of working for the department in this sort of role, any sort of role the job opportunities are literally endless.

There's heaps of career progression within housing, always room for advancement. If that's the way that you want to go.

I joined this department because of the fantastic service that our people in the site been providing to those in need.

What I love about being a CSO is the people that I get to meet, some of our clients are beautiful, the people I work with and I love the variety that the role has.

At the end of the day, we do have an impact and that it's real people.

We help so many different people. And everybody that I work with is very supportive of each other. And it's just a great place to work.

Basically, we go home and we can talk to our partners and our friends and family, knowing that we're actually changing people's lives. It's incredible feeling.

Being a part of the team. Just made it all inspiring.

Client Service Officer - Housing Contact Centre

  • Responding to phone enquiries within a call centre environment
  • Providing information about housing assistance options to clients and members of the public
  • Assessing and determine eligibility for Housing Services products and services
  • Initiate, coordinate and prioritises actions in response to calls
  • Facilitating wellbeing checks through specialise projects
  • Follow-up on referrals, applications and tenancy/housing related issues
  • Maintaining call records, system entries and client/service databases
  • Providing administrative support, processing and reporting.

Client Service Officer

  • Assessing and triage clients that present as homeless for social housing assistance
  • Working in a variety of locations including local offices, in the field and client’s homes
  • Providing advice and assistance to clients on housing options based on their eligibility
  • Providing referrals where additional support requirements are identified
  • Engaging and partnering with non-Government organisations
  • Working closely with your team in a high volume area
  • Some teams like the Assertive Outreach team work directly with clients in the field and at times outside usual business hours.
  • Managing a portfolio of 350 - 400 tenancies across an allocated location
  • Inspecting vacated properties for maintenance, safety and damage
  • Monitoring rent accounts and initiating debt recovery action, including client service visits
  • Investigating allegations of anti-social behaviour within the tenancy
  • Monitoring property condition and facilitate maintenance
  • Managing client information to ensure confidentiality, accuracy and integrity.

Aboriginal and Torres Strait Islander People

Housing Services provides services to various communities across the state, making it important to have a diverse and inclusive workforce that contributes to better outcomes for our communities.

Aboriginal and Torres Strait Islander people make a significant impact to the organisation by improving the way we interact with Indigenous communities and help inform and shape cross-cultural services.

Key Skills

  • Show sensitivity and understanding when resolving clients housing needs
  • Stay calm in highly pressured environments and work through difficult issues
  • Be motivated and committed to achieving challenging goals
  • Assess information and evidence, in accordance to policies and legislation
  • Adapt to new technology
  • Engage, influence and negotiate from an informed and credible position
  • Demonstrate accountability by assessing work outcomes and share learnings.

Role Requirements

  • Current driver’s licence and willingness to drive within NSW.

Flexibility

35 hour week Monday to Friday

Training

Attend CSO Induction training for one week

Certificate

Paid Certificate IV in Social Housing accredited training, on the job over 12 months

Development

Ongoing learning and development opportunities available on the job

Pre-Employment Checks

  • Reference checks (minimum of 2 referees)
  • Health deceleration
  • Conduct and performance checks (for existing public service employees).
  • National Criminal History checks
  • Eligibility to work in Australia
  • Other pre-employment checks as required

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